Brook Young People (hereinafter referred to as Brook) is committed to protecting the personal data that we collect and process.
Last updated: 30/08/2023
The types of personal information we collect
We currently collect and process the following information:
- Personal identifiers, contacts and characteristics (for example, title, name and email address)
- You location at the level of town/city
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for the following reason:
- You are signing our inclusive RSHE pledge
- You are signing up to a Brook mailing list
We use the information that you have given us in order to:
- Display your support of the inclusive RSE pledge (if permission is given)
- Contact you with further information related to the inclusive RSHE pledge campaign
- Contact you in relation to other aspects of Brook’s work that may be of interest (if permission is given)
Will you share my information with anyone else?
Aggregate data may be shared with the Sex Education Forum for the purposes of evaluating the RSHE Pledge campaign. This could include:
- The number of individuals signing the pledge from a given town/city
- The number of individuals who have shared campaign messaging via their own social media accounts
No personal, sensitive or identifiable data will be shared with organisations or individuals outside of Brook.
Lawful bases for processing
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting firstname.lastname@example.org
(f) We have a legitimate interest
How we store your personal information
Your information is securely stored.
We will hold your personal information on our systems for as long as is necessary for the campaign activity. If you request that we stop sending you communications in relation to the inclusive RSHE pledge, we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us. We won’t keep any information that we don’t need.
If you have opted into other communications via the rse.brook.org.uk microsite, we will hold your personal information on our systems for as long as is necessary for the relevant activity.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at email@example.com if you wish to make a request.
Contact and complaints
Brook Young People is registered with the Information Commissioner’s Office as a Data Controller (registration number ZA022088).
If you have any questions about the use of your data you can contact Brook’s Data Protection Officer at firstname.lastname@example.org or you can write to us at Data Protection Officer, Brook, PO Box 78732, London EC2P 2TA.
You have the right to make a complaint if you feel unhappy about how we hold, use or share your information. It would be helpful if you contact Brook’s Data Protection Officer in the first instance so we can try to fix the problem.
If you remain dissatisfied, you may then wish to contact our supervisory authority, the Information Commissioner’s Office (ICO). You can contact the ICO at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; 0303 123 1113; www.ico.org.uk/concerns.
We will keep this privacy notice under review.